Boarder Agreement

BOARDER AGREEMENT

RENTAL AGREEMENT FOR A ROOM IN A PRIVATE HOME

This Agreement is between__Mary & Hubby TheMom_(LANDLORDS) and _Kitty TheMom__ (RESIDENT) for food served in the home, basic utilities (complete list to follow), and the rental of a room located at ___________ .
The monthly room and board is $__400__, payable on or before the __10th__ day of every month.
{Kitty's "Fair Share" is much more, but this is all Kitty's SSI check will cover and still leave her a little "walking around" money. Board = Living expenses (food, consumables, phone, cable...}

A security deposit of $__100__, paid on __________________ (date), shall secure compliance with the terms and conditions of this agreement and shall be refunded to RESIDENT within 21 days after the premises have been completely vacated less any amount necessary to pay LANDLORDS; a) cleaning costs, b) key replacement costs, c) cost for repair of damages to premises and/or common areas above ordinary wear and tear, and d) any other amount legally allowable under the terms of this agreement. A written accounting of said charges shall be presented to RESIDENT within _21_ days of move-out. If deposits do not cover such costs and damages, the RESIDENT shall immediately pay said additional costs for damages to LANDLORDS.
{We decided not to charge Kitty a security deposit.}

The premises shall be considered vacated only after all areas (including storage, unless previously agreed upon with the LANDLORDS) are clear of all RESIDENT'S belongings, and keys and other property furnished for RESIDENT'S use are returned to LANDLORDS. Should the RESIDENT hold over beyond the termination date or fail to vacate all possessions on or before the termination date, RESIDENT shall be liable for additional rent and damages which may include damages due to LANDLORDS' loss of prospective new renters.

1. LATE CHARGES:
A late fee of $_30_, (not to exceed _10_% of the monthly rent), shall be added and due for any payment of rent made after the __10th__ day of the month. Any dishonored check shall be treated as unpaid rent, and subject to an additional fee of $_25__.
{Kitty pays rent with an SSI check so this isn't applicable for her.}

2. ROOM MAINTENANCE:
RESIDENT shall maintain room and common areas in a safe, organized, clean and sanitary condition.

3. PRIVACY:
Other than in emergency situations (which include protection of all residents of the home's health and safety, suspected unlawful activity, and/or prevention of property damage) LANDLORDS will only enter room upon verbal consent of RESIDENT.

4. RIGHT OF ENTRY AND INSPECTION:
LANDLORDS may enter, inspect, and/or repair the premises at any time in case of emergency, suspected health and safety violations, or suspected abandonment. LANDLORDS shall give 24 hours advance notice and may enter for the purpose of showing the premises to caseworkers/ social workers, for smoke alarm inspections, and/or for normal inspections and repairs. LANDLORDS are permitted to make all alterations, repairs and maintenance that in LANDLORDS' judgment are necessary to perform.

5. INSURANCE:
RESIDENT acknowledges that LANDLORDS' insurance does not cover personal property damage caused by fire, theft, rain, war, acts of God, acts of others, and/or any other causes, nor shall the LANDLORDS be held liable for such losses.

6. GUESTS:
Guest(s) staying overnight without the prior consent of LANDLORDS shall be considered a breach of this agreement.

7. PETS:
No animal, fowl, fish, reptile, and/or pet of any kind shall be kept on or about the premises, for any amount of time, without obtaining the prior written consent and meeting the requirements of the LANDLORDS. Such consent if granted, shall be revocable at LANDLORDS’ option upon giving RESIDENT a 10 day written notice or immediately -- a) if there is any abuse or neglect of the animal or b) the animal is, or becomes, aggressive, disruptive or destructive,  or c) any members of the household have, or develop, an issue with the animal (including allergies). In the event permission is granted to have a pet and/or animal of any kind, an additional deposit may be required.  RESIDENT shall be financially obligated to pay for food and maintenance (including veterinary services).  In addition, a Pet Agreement must also be signed.

8. LIQUID FILLED FURNISHINGS:
No liquid filled furniture (ex. waterbed), or receptacle containing more than nine gallons of liquid (ex. aquarium), is permitted without prior written consent and meeting the requirements of the LANDLORDS. RESIDENT also agrees to carry insurance deemed appropriate by LANDLORDS to cover possible losses that may be caused by such items.

9. PARKING:
When and if RESIDENT is assigned a parking area/space on LANDLORDS’ property, the parking area/space shall be used exclusively for parking of passenger automobiles and/or other approved vehicles. (An additional rental fee for the parking space may be applied). Said space shall not be used for the washing, painting, or repair of vehicles without express permission of LANDLORDS. No other parking space shall be used by RESIDENT or RESIDENT'S guest(s) without express permission of LANDLORDS. RESIDENT is responsible for oil leaks and other vehicle discharges for which RESIDENT shall be charged for cleaning if deemed necessary by LANDLORDS.

10. HOA:
RESIDENT agrees to comply with all rules and regulations set forth by the neighborhood Home Owner’s Association.

11. NOISE: 
RESIDENT agrees not to cause or allow any noise or activity on the premises which might disturb the peace and quiet of another RESIDENT and/or neighbor. Said noise and/or activity shall be a breach of this agreement.

12. ILLEGAL ACTIVITIES:
LANDLORDS will report any illegal activities – including physical and verbal abuse of other residents and landlords. Illegal activities may result in immediate termination of this agreement.

13. DESTRUCTION OF PREMISES:
If the premises become totally or partially destroyed during the term of this Agreement so that RESIDENT'S use is seriously impaired, LANDLORDS or RESIDENT may terminate this Agreement immediately.

14. CONDITION OF PREMISES:
RESIDENT acknowledges personally examining the premises, including all furnishings, fixtures, furniture, plumbing, heating, electrical facilities, all items listed on the attached Property Condition checklist, and that said items are all clean and in satisfactory condition except as may be indicated on the Property Condition checklist. RESIDENT agrees to keep the premises and all items in good order and good condition, and to immediately pay for costs to repair and/or replace any portion of the above damaged by RESIDENT, his guests and/or invitees, except as provided by law.
At the termination of this Agreement, all of above items in this provision shall be returned to LANDLORDS in clean and good condition except for reasonable wear and tear (dirt, holes, tears, burns, and stains of any size or amount, do not constitute reasonable wear and tear).  The premises shall be free of all personal property and trash not belonging to LANDLORDS.

15. ALTERATIONS:
RESIDENT shall not paint, wallpaper, alter or redecorate, change or install locks, install antenna or other equipment, screws, fastening devices, large nails, or adhesive materials, place signs, displays, or other exhibits, on or in any portion of the premises without the written consent of the LANDLORDS except as may be provided by law.

16. PROPERTY MAINTENANCE:
RESIDENT shall deposit all garbage and waste in a clean and sanitary manner into the proper receptacles and shall cooperate in keeping the garbage area neat and clean. RESIDENT shall be responsible for disposing of items of such size and nature as are not normally acceptable by the garbage hauler.

17. PEST CONTROL: 
RESIDENT shall be responsible for paying for pest control if RESIDENT’s lack of property maintenance can reasonably be assumed to be the cause of said pests.

18. PLUMBING MAINTENANCE:
RESIDENT shall be responsible for keeping the kitchen and bathroom drains free of things that may tend to cause clogging of the drains. RESIDENT shall pay for the cleaning and repair of any plumbing fixture that may need to be cleared of stoppage and for the expense of damage caused by stopping of waste pipes or overflow from bathtubs, wash basins, toilets, or sinks.

19. HOUSE RULES:
RESIDENT shall comply with all House Rules as stated on separate addendum, but which are deemed part of this rental agreement, and a violation of any of the house rules is considered a breach of this agreement.

20. PARTIAL INVALIDITY: 
Nothing contained in this Agreement shall be construed as waiving any of the LANDLORDS’ or RESIDENT'S rights under the law. If any part of this Agreement shall be in conflict with the law, that part shall be void to the extent that it is in conflict, but shall not invalidate this Agreement nor shall it affect the validity or enforceability of any other provision of this Agreement.

21. NO WAIVER: 
LANDLORDS’ acceptance of rent with knowledge of any default by RESIDENT or waiver by LANDLORDS of any breach of any term of this Agreement shall not constitute a waiver of subsequent breaches. Failure to require compliance or to exercise any right shall not be constituted as a waiver by LANDLORDS of said term, condition, and/or right, and shall not affect the validity or enforceability of any provision of this Agreement.

22. MEDIATION/ ATTORNEY FEES:
If any legal action or proceedings be brought by either party of this Agreement, the prevailing party shall be reimbursed for all reasonable attorney's/mediator’s fees and costs in addition to other damages awarded.

23. REPORT TO CREDIT/TENANT AGENCIES:
You are hereby notified that a nonpayment, late payment or breach of any of the terms of this rental agreement may be submitted/ reported to a credit and/or tenant reporting agency, and may create a negative credit record on your credit report.

24. CHANGES TO THIS AGREEMENT:
With 30 days written notice to Tenant, LANDLORDS may raise the rent, alter the terms of the agreement, or terminate the tenancy; 30 days written notice will be given to terminate the tenancy if RESIDENT has resided on the premises for at least one (1) year from acceptance of this agreement. Conversely, the RESIDENT MUST give LANDLORDS 30 days written notice of intent to quit the premises.

25. BREACH OF AGREEMENT:
If RESIDENT breaches this agreement, consequences can include financial restitution (fines, late fees, cost of repair/replacement to property…); training and emotional structure and support by LANDLORDS, therapist, and/or other mental health professionals in developing RESIDENT’s ability to meet adult responsibilities; legal consequences … up to and including eviction of RESIDENT from premises.  LANDLORDS and RESIDENT have the option to use professional mediation services or a mutually agreed upon mediator.

LANDLORDS agree to provide the following:
• Electricity/ Gas
• Phone (landline)
• Trash Removal/ Water / Recycling
• Food served in the home/ Consumables (not including eating out)
• HOA fees/ property taxes

Not included:  Health Insurance, Case management services, Transportation, WiFi/ Network.
______________________________________________________________________________

LANDLORDS and RESIDENT agree to honor the following House Rules and any additional written Rules attached.

By initialing as provided, RESIDENT acknowledges the receipt of the following documents (copies of which are attached hereto) and are incorporated herein by reference:
______ House Rules           ______ Inventory & Condition Report
______ Furniture Inventory & Condition Report   ______ Repair / Replacement Agreement
______ Maintenance Request Form         ______ Inventory of Personal Property
______ Other: _____________________
______ I understand that I am entering into a legally binding agreement with LANDLORDS. I also understand that I, as an individual, am responsible to the landlords, the utility companies, and other tenants of the home.
No oral agreements have been entered into, and all modifications or notices shall be in writing to be valid.
The undersigned have read the foregoing Agreement prior to execution and acknowledge receipt of a copy.

Dated this ____ day of ________________, of the year __________
Tenant Signature:
 ____________________________________________

LANDLORDS’ Signatures:
 _____________________________________________
___________________ Date


"Fair Share" Worksheet according to Social Security Administration
1. Rent or mortgage payment (including any amount for
insurance that is part of the mortgage payment and required
by the mortgager) $_____
{We now own our home outright so no mortgage. I went to Zillow.com and looked up our address. It gives a suggested rental amount. I took this number and went to Splitwise.com and entered the square footage of Kitty's room, plus closet type, private bath, and windows to get a fair amount for her rent. That amount was $305 so that's what I put in the rental agreement I gave to the SSA for Kitty's SSI, and what I charge her (since that's all she can afford). According to Splitwise, her actual rent should be closer to $700)
2.  Property taxes (if not already included in the mortgage)
 $________
3. Electricity (monthly average) $_______
4. Gas (monthly average) $_______
5. Any other heating fuel (monthly average for coal, oil,
propane, wood, etc.) $______
6. Water (monthly average) $_______
7. Sewer cost (if any and if not included in water bill)
 $________
8. Garbage removal cost (if any) $________
9. Food (does not include eating out) $________
10.  Consumables (includes soap, paper products,
personal/hygiene articles, over the counter medications,
etc.) $________

 Monthly Total $____

Divide monthly total $_______ by # __5__ of people in
household
 = $ _650_ your “fair share” amount.

SSI TIP
{I learned the hard way that this "fair share" number needs to be less than the max amount the recipient could receive in SSI benefits ($750 in 2018). Because of the size of our home and mortgage, Kitty's "fair share" totaled way more than $750. Therefore, particularly in the case of a child living with parents, SSI  assumes that someone else is subsidizing the child's living expenses and reduces the benefit amount they pay by up to 1/3. So Kitty only receives $500. 

Now that we own our home, we will take the lowest of the annual average for each Utility. For example, the electric bill in March instead of August (when our AC is working at its hardest to keep up with the Texas heat!).

(Paid by parents for family members in school full-time)
Medical Insurance $______ Vision $______ / Dental $______
Cable/Phone (landline) $_______
Cell phone service $________
WiFi/ Network $______
Eating out as a family $________
Clothing/ shoes as needed $_______




Rental Agreement Given to Social Security Administration

Room Rental Agreement

 

 

Kitty TheMom, henceforth known as “Tenant,” and Mary, Hubby, and Grandmother TheMom, henceforth known as “Landlord,” agree to the following as conditions for the Tenant renting a room in the Landlord’s house at 123 Mayhem, Chaos, TX 12345.

 

 

1. The Basics

 

Tenant agrees to rent a bedroom in Landlord’s house, beginning on 10/1/2017.

Tenant will be signing a month-to-month lease.

Tenant will owe $305 security deposit on this date, prior to moving in.

 

 

2. Rent

 

Tenant will subsequently pay $305 in rent every month, due on 5^th day of the month.

Any rent paid past the 5th of the month will be assessed a late fee of $10.

 Consistent late payments of rent may result in the termination of this lease, and eviction of Tenant.

 

 

3. Utilities

 

Tenant will be responsible for a percent of the household utilities, including {list of the utilities}. The breakdown is as follows:

 

 

Utility	Tenant’s Percentage
Gas/Electricity	20%
Water/Sewage/Garbage	20%
Property Tax	20%
Phone/Internet	N/A
Other	20%

 

 

4. Rules

 

Tenant is expected to abide by house rules, which include the following:

 

1. HOME MAINTENANCE: Tenant shall maintain room and common areas in a safe, organized, clean and sanitary condition.
2. GUESTS:  Guest(s) staying overnight without the prior consent of Landlord shall be considered a breach of this agreement.
3. PETS: No pets of any kind shall be kept on or about the premises, for any amount of time, without obtaining the prior written consent and meeting the requirements of the Landlord.
4. CIVILITY: Tenant is expected to be behave respectfully toward other residents and their property.

Tenant will be responsible for cleaning

1. Shared bathroom
2. Dishes, kitchen appliances and countertops

 

5. Disputes

 

Tenant and Landlord agree to attempt to settle any disputes between them on their own.

 

If Tenant and Landlord are unable to reach an agreement with regard to any dispute, Tenant will agree to leave within 30 days.

 

 

 

Tenant and Landlord agree that this lease is subject to the laws and regulations of the state of Texas.

 

 

 

 

__Kitty TheMom____________                ____________________________

Tenant Name                                               Tenant Signature

 

Date: 9/26/2017

 

 

___Mary TheMom____________               ____________________________

Landlord Name                                             Landlord Signature

 

Date: 9/26/2017 

Other Posts about the Boarder Agreement
Why We Had Kitty Sign the Boarder Agreement
Response to Comments
Last Response to Comments